Office Manager

Slimstock is a leading company in inventory optimization and supply chain solutions. We are dedicated to providing top-tier products and services to our B2B clients. Our team thrives on innovation, creativity, and collaboration. We are looking for a talented Senior Graphic Designer to join our dynamic marketing team.

Job Summary:

The Office Manager will be responsible for managing all aspects of office operations and administration, ensuring a smooth and efficient workflow. This role requires proficiency in accounting, excellent organizational skills, and the ability to communicate effectively in English. The ideal candidate will be self-motivated, detail-oriented, and capable of handling multiple tasks simultaneously.

Key Responsibilities:

• Office Operations Management: Oversee daily office operations to ensure a productive and efficient work environment.
• Coordination: Coordinate office activities and operations to secure efficiency and compliance with company policies.
• Supplies Management: Manage office supplies inventory and place orders when necessary.
• Facility Management: Oversee maintenance of office facilities and equipment.
• Administrative Duties: Handle administrative tasks to support the smooth functioning of the office.
• Documentation: Maintain organized records of office activities, business transactions, and other data.
• Communication: Manage internal and external communications, including phone calls, emails, and correspondence.
• Scheduling: Coordinate schedules, meetings, and appointments for staff and executives.
• Accounting Responsibilities: Manage basic accounting tasks to ensure accurate financial operations.
• Bookkeeping: Perform bookkeeping tasks such as invoicing, payroll processing, and expense tracking.
• Budget Management: Assist in budget preparation and financial reporting.
• Financial Records: Maintain accurate financial records and prepare reports as needed.
• Operational Oversight: Ensure that all operational aspects of the office run smoothly.
• Policy Implementation: Implement and monitor office policies and procedures.
• Problem Solving: Address and resolve any issues or disruptions in office operations.
• Support Staff: Provide administrative support to office staff as needed.
• Communication Skills: Use excellent English communication skills to interact with staff, clients, and vendors.
• Customer Service: Provide high-quality customer service and support to clients and visitors.
• Team Collaboration: Collaborate with team members and departments to facilitate efficient office operations.

Important Competences

• Accounting Skills: Proficiency in accounting principles and practices, with experience in bookkeeping and financial reporting.
• Organizational Skills: Strong organizational skills to manage multiple tasks and maintain a well-ordered office.
• Communication Skills: Excellent English speaking and writing skills for effective communication.
• Detail-Oriented: Keen attention to detail to ensure accuracy in administrative and accounting tasks.
• Problem-Solving: Ability to identify and resolve issues promptly and efficiently.
• Self-Motivated: Ability to work independently and take initiative in managing office operations.

Preferred Qualifications:

• Education: A degree in Business Administration, Accounting, or a related field.
• Experience: 3+ years of experience in office management, administration, or accounting.
• Skills: Proficiency in office software (e.g., Microsoft Office Suite) and accounting software.

How to Apply:

Interested candidates are invited to submit their resume and cover letter to [email protected].